EMPLOYMENT OPPORTUNITY - Personal Assistant to Senior Diplomats - Japan Embassy in Tanzania

1. Position: Personal Assistant to Senior Diplomats

2. Responsibilities:

Under the supervision of the Ambassador, Minister and General Affairs Section at the Embassy, the Personal Assistant will perform the following (but not limited to);

(1) Proofreading drafts written in English (Notes Verbale, official letters, press release, website contents).

(2) Organize schedules of Japanese staff and all logistics related tasks, such as making appointments, processing appointment requests, arranging vehicles, receiving and processing incoming correspondence, drafting correspondence, etc.

(3) Organize and arrange various events, lunch and dinner meetings at the Ambassador’s residence and other venues.

(4) Update and manage the data base and lists of Who’s Who for the Embassy.

(5) Manage and file Notes Verbale and official letters.

(6) Other duties related to protocol and general affairs.

3. Qualifications and requirements

(1) English as first language.

(2) A minimum of two years of working experience in office support, administration or related fields.

(3) Excellent knowledge of Word, Excel, Power Point.

(4) Great interpersonal skills and communication

(5) Ability to work with precision under pressure, dealing with tasks and solving problems on both short and long term would be a great advantage.

4. Commencement date

As early as Monday 16 February, 2015

5. Working hours

07:30 to 16:30, Monday to Friday except for designated public holidays

Occasional overtime required

6. Salary level

As per the Japanese Government pay scale according to the candidate’s qualification and experience

Please only apply if you comply with ALL the requirements set, by sending a cover letter and C.V. in English, including 2 references/guarantors, contact telephone numbers and email, and copies of relevant certificates (note: academic records/transcript copies must be certified) to:

Att: Cultural Affairs and Public Relations,

Embassy of Japan

PO Box 2577, Dar es Salaam

Applications can also be submitted by email to rsvp@dr.mofa.go.jp titled "Application for Personal Assistant to Senior Diplomats".

Applications must reach us no later than Friday 30 January, 2015.

Only applicants who pass the document screening will be contacted for an interview.