Saturday 14 January 2017

Procurement Specialist (Supply Chain Management) - UNDP, GENEVA


Job Description
Agency
UNDP
Title
Procurement Specialist (Supply Chain Management), HHD, BPPS
Job ID
7611
HIV and Health - HEALTH PROCUREMENT AND SUPPLY CHAIN MANAGEMENT
Vacancy End Date
(Midnight New York, USA)
27/01/2017


Geneva, Switzerland
Education & Work Experience
I-Master's Level Degree - 7 year(s) experience
Required:
Desired:
English
 
Grade
P4
Vacancy Type
TA International
Posting Type
External
Bureau
Development Policy
Contract Duration
364 Days
 


Background
The United Nations Development Programme (UNDP) is the UN’s global development network, advocating for change and connecting countries to knowledge, experience and resources to help people build a better life, as envisaged by 2030 Agenda for Sustainable Development. We are on the ground in more than 170 countries and territories, working with governments and people on their own solutions to global and national development challenges. As they develop local capacity, they draw on the people of UNDP and our wide range of partners that can bring about results.
 
The Bureau for Policy and Programme Support (BPPS) has the responsibility for developing all relevant policy and guidance to support the results of UNDP’s Strategic Plan and help countries to achieve the Sustainable Development Goals.  BPPS’s staff provides technical advice to Country Offices; advocates for UNDP corporate messages, represents UNDP at multi-stakeholder fora including public-private dialogues, government and civil society dialogues, South-South and Triangular cooperation initiatives, and engages in UN inter-agency coordination in specific thematic areas.
 
BPPS supports UNDP’s 2014-2017 Strategic Plan, focusing on 7 outcomes including strengthening institutions to progressively deliver universal access to basic services (outcome 3). The HIV, Health and Development Group (HHD), within BPPS, is helping to contribute towards this outcome. 
 
UNDP is a founding cosponsor of the Joint UN Programme on HIV/AIDS (UNAIDS), a partner of the Global Fund and a co-sponsor of several other international health partnerships. UNDP’s work on HIV, health and development, as described in the HIV, Health and Development Strategy 2016-2021: Connecting the Dots, leverages UNDP’s core strengths and mandates in human development, governance and capacity development to complement the efforts of specialist health-focused UN agencies. UNDP delivers three types of support to countries in HIV, health and development.
 
First, UNDP helps countries to mainstream attention to HIV and health into action on gender, poverty and the broader effort to achieve and sustain the Sustainable Development Goals.  For example, UNDP works with countries to understand the social and economic factors that play a crucial role in driving health and disease, and to respond to such dynamics with appropriate policies and programmes outside the health sector. UNDP also promotes specific action on the needs and rights of women and girls as they relate to HIV.
 
Second, UNDP works with partners to address the interactions between governance, human rights and health responses. Sometimes this is done through focused or specialized programmes, such as promoting attention to the role of the law and legal environments in facilitating stronger HIV responses, including the use of flexibilities in intellectual property law to lower the cost of drugs and diagnostics. UNDP also works to empower and include marginalized populations who are disproportionately affected by HIV, such as sex workers, men who have sex with men and people living with HIV. Beyond these focused efforts, UNDP plays a key role in ensuring attention to HIV and health within broader governance and rights initiatives, including support to municipal action on SDGs, sustainable responses for Health and HIV such as improving sustainability of AIDS financing, sustainable health procurement, strengthening of national human rights institutions and increasing access to justice for key populations. 
 
Third, as a trusted, long-term partner with extensive operational experience, UNDP supports countries in effective implementation of complex, multilateral and multisectoral health projects, while simultaneously investing in capacity development so that national and local partners can assume these responsibilities over time. The UNDP/Global Fund partnership is an important part of this work, facilitating access to resources for action on SDG 3 by countries that face constraints in directly receiving and managing such funding.  UNDP partners with countries in crisis/post-crisis situations, those with weak institutional capacity or governance challenges, and countries under sanctions. When requested, UNDP acts as temporary Principal Recipient in these settings, working with national partners and the Global Fund to improve management, implementation and oversight of Global Fund grants, while simultaneously developing national capacity to be able to assume the Principal Recipient role over time. 
 
The national and international health landscapes are rapidly changing: new health initiatives are emerging and bring to light pressing challenges connected with health systems strengthening including, health procurement and supply management that require some new modus operandi to optimize UNDP’s investments into global health. These opportunities go beyond UNDP’s partnership with the Global Fund.  In addition, there is a need for UNDP to continue to expand opportunities for partnerships with key stakeholders on health procurement including GAVI, World Bank and UNITAID.  
 
Under the overall guidance of the Senior Procurement Advisor, UNDP Health Implementation Support Team, (GF/HIST) HHD Group, is seeking a Procurement Specialist (Temporary Assignment). The Procurement Specialist is responsible for the management of the health procurement for countries where UNDP is not the interim Principal Recipient and providing the effective delivery of procurement services in order to obtain the best value for money in Country Offices with health procurement initiatives. The Procurement Specialist provides solutions to a wide spectrum of complex and politically sensitive issues related to this type of procurement including the technical areas of health procurement. The Procurement Specialist shall expand opportunities with key stakeholders on health procurement and supply management, lead the consolidated health procurement processes and provide technical advisory support for UNDP Country Offices that are providing capacity support in health procurement. He/she will work in close collaboration with project teams in UNDP Country Offices, UNDP Headquarters, Copenhagen and New York and government officials, technical partners to successfully deliver health procurement services. 
 
Duties and Responsibilities
Advisory and support services to UNDP Country Offices in pursuing new opportunities in the area of health procurement and supply management, with the following key responsibilities:
  • Provide technical support in pursuing new opportunities in health procurement and supply chain capacity development for governments and partners beyond the Global Fund;
  • Participate in the planning and development of new procurement lines and supply programmes, involving the coordination of a number of contracts and sub-contracts with partners;
  • Provide technical support to Country Offices with feasibility and risk analysis of new initiatives and programme development, including review and verification of lists with medicines and other health commodities to be procured by UNDP and identify risk items, quality lists, optimal treatment and accuracy of technical specifications and act as PSM focal point for these countries; 
  • Lead and coordinate the Global Fund Health Implementation Support Team, HHD (GF/HIST) collaboration with the Procurement Support Office for the procurement support to Country Offices for non-Global Fund procurement; 
  • Provide support to Country Offices in drafting of agreements and project documents, and in coordination with the Global Fund Health Implementation Support Team, HHD – PSU matrix unit based in Copenhagen, assist in setting up new Long-Term Agreements (LTA) for new product lines, preparation and implementation of procurement plans and PSM capacity development plans for new business lines, monitoring progress and communicating the results; 
  • Prepare and analyze information on UNDP procurement activities and the pricing structure with a view to increase and catalyze the volume of health procurement initiatives.
Advisory and support services for health procurement and supply management, with the following key responsibilities:
  • Provide technical assistance to Country Offices and government counterparts on pharmaceutical supply chain management to ensure programme delivery with a focus on health procurement;
  • Provide technical assistance to Country Offices and government procurement counterparts in the formulation of Procurement planning including development of related documents (procurement action plans, lists of health products, specifications, etc.);
  • Provide technical assistance to Country Offices in collaboration with government counterparts in the formulation of key documents including Procurement Planning Tools, to ensure compliance with international procurement standards;
  • Provide technical assistance to Country Offices in collaboration with government counterparts for the development, monitoring and implementation of capacity building plans around health procurement staff and structures;
  • Provide and coordinate technical assistance to Country Offices in the area of intellectual property, international trade and regulatory issues in accordance with international standards;
  • Advise Country Offices on the pathways for procurement and the selection of the procurement strategy for specific list of health commodities. 
Monitoring specific risk assessment model that allows COs to mitigate health procurement challenges and improve quality assurance, with the following key responsibilities:
  • Monitor quantitative questionnaire used as an assessment tool for the procurement capacities of UNDP country offices and government counterparts for development of risk mitigation plans;
  • Provide guidance to Office of Audit and Investigations on health procurement in the scope of audits and investigations;
  • Monitor the procurement capacity of Country Offices on a regular basis by updated annually the information on the questionnaire; and 
  • Ensure detailed procurement (and eventually supply chain management) risk mapping of every activity, project, programme implemented by UNDP under the non-Principal Recipient role.
Partnership development to foster establishment of new procurement and supply chain initiatives, with the following key responsibilities:
  • Ensure the exploration and development of opportunities with international (GAVI, World Bank, UNITAID and others) and national (Governments) stakeholders on health procurement capacity development;   
  • Support the coordination and liaison with Geneva-based key partners including WHO, GAVI, UNICEF, UNFPA, Stop TB, RBM and the Global Fund related to health procurement initiatives. 
Knowledge Sharing on health procurement and supply chain management with UNDP Country Office staff and HIV, Health and Development Group with the following key responsibilities:
  • Ensure systematic knowledge sharing on procurement with Country Offices by assisting the Senior Procurement Advisor in the organization of training workshops and in the development of knowledge tools;  
  • Assist in the preparation of health procurement related tools and approaches.
  • Develop knowledge and support capacity in the areas of patent and international property issues and human rights related to access to medicines in accordance with international standards in collaboration with the technical advisors, HHD Group;
  • Actively participate in UNDP and other relevant external networks to promote capacity development in health procurement.
Impact of Results:
  • UNDP will be able to ensure effective programme implementation and that the financial resources entrusted to it for programmes and projects are managed optimally; 
  • UNDP will be able to ensure optimum programme results for beneficiaries through strengthened; professional capacity in managing the specialized health procurement requirements and supply management; 
  • UNDP Country Office staff members in operational and programme roles will benefit from the ongoing coaching and mentoring support provided by the procurement advisor in the context of a complex and specialized development programme; 
  • UNDP, governments and partners will be able to develop and improve tools, methods, approaches, and knowledge products to better support procurement and supply chain management; and
  • UNDP will be able to build an effective and sustainable partnership with key stakeholders in health procurement and supply management. 
Competencies
Core Competencies:
Innovation
  • Ability to make new and useful ideas work
Leadership
  • Ability to persuade others to follow
People Management
  • Ability to improve performance and satisfaction
Communication
  • Ability to listen, adapt, persuade and transform
Delivery
  • Ability to get things done
 
Technical/Functional:
 
Primary:
Partnerships
  • Knowledge of anti-corruption concepts, principles and policies and the ability to apply in strategic and/or practical situations
Procurement
  • Ability to acquire goods, services or works from an outside external source
Strategic Sourcing
  • Knowledge of strategic sourcing concepts, principles and methods, and ability to apply to strategic and/or practical situations
Supplier Management 
  • Knowledge of supplier management concepts, principles and methods, and ability to apply to strategic and/or practical situations
Contract Management
  • Knowledge of contract management concepts, principles and methods, and ability to apply to strategic and/or practical situations
Secondary:
Public Relations
  • Ability to manage the spread of information between the UNDP and the public
Negotiation
  • Ability to reach an understanding, resolve point of difference, or gain advantage in the outcome of dialogue
Logistics
  • Knowledge of logistics operations, principles and methods, and ability to apply to strategic and/or practical situations
 
Required Skills and Experience
Education:
  • Master’s Degree or equivalent in Business Administration, Finance, Economics, Health or related field.
  • Complimentary qualifications in public health, pharmacy or medicine an asset.
Experience:
  • A minimum of 7 years of relevant professional experience. 
  • That experience should be in majority in procurement and supply management, including at least 3 years of international experience in high level and high value pharmaceutical and other health commodity procurement.
  • Solid experience in the management of people and systems in high-pressure environments.
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advance knowledge of web based management system.
  • Experience of UN or UNDP procurement policies and procedures is a key asset.
Language Requirements:
  • English language fluency and strong writing skills required. 
  • A second UN language is desirable.
Other Requirements:
  • UNDP Procurement Certification Programme is an asset.
  • UNDP on line training on introduction to PSM certificate is an asset.
  • Willingness to travel frequently including visits to UNDP Country Offices.
Disclaimer
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment. For more information please click here and here.
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Workforce diversity
UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.
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For more information please click on the following link: https://jobs.partneragencies.net/erecruitjobs.html?JobOpeningId=7611&hrs_jo_pst_seq=1&hrs_site_id=2

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