Job Opportunities at JHPIEGO

JHPIEGO JOB OPPORTUNITIES 

USAID has awarded Jhpiego-Tanzania 5 years award to implement the Sauti za Watanzania (Voices of the Tanzanian People), or Sauti-TZ program. The goal of Sauti-TZ is to contribute to the improved health status for all Tanzanians through a sustained reduction in new HIV infections in support of the Government of the United Republic of Tanzania’s commitment to HIV prevention through deploying new, and/or enhancing existing vulnerability-tailored high-quality combination HIV prevention; positive health, dignity and prevention (PHDP) and family planning (FP) services to key and vulnerable populations, which are a major priority for the Government of Tanzania [GoT].

This program will initially be implemented in five high prevalence regions of Tanzania i.e. Dar es Salaam, Iringa, Mbeya, Mwanza and Njombe, and potentially three additional regions in later years  

Anticipated project results are:

1) Increased and timely use of HIV prevention and FP services;

2) Improved positive behaviors and social norms at the individual and community levels;

3) Reduced vulnerability of women through novel structural interventions; and

4) Increasingly sustainable comprehensive HIV prevention services for Key Vulnerable Populations.

Sauti-TZ is therefore seeking to recruit a team of experienced, top-notch medical and public health professionals to lead this exciting new initiative.

The following positions/vacancies are available for immediate filling.

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Biomedical Prevention and Treatment Advisor 1 position [Dar es Salaam]

Position Overview: The Biomedical Prevention/Treatment Advisor will serve as the main technical advisor for all Sauti-TZ KVP-focused HIV biomedical prevention interventions. S/he will lead the design and oversee the implementation of culturally appropriate biomedical interventions at national and regional level. The incumbent will provide technical guidance, monitoring and technical assistance to MOHSW, R/CHMTs, CBOs, HIV/AIDS care and treatment partners and other KVP-focused stakeholders in Tanzania. S/he will work with the Technical Director to ensure that that comprehensive HIV prevention is built and sustained across the local and central government structures, and local CBOs. The candidate will also work closely with the MOHSW’s National AIDS Control Program (NACP), Ministry of Home Affairs, Prime Minister’s Office Regional Authorities and Local Government, and TACAIDS, cooperating partners and other stakeholders in the areas of HIV/AIDS biomedical prevention to support the implementation of national level health policies and strategies in relation to KVP-programming.  S/he will promote and ensure proper integration of HIV biomedical prevention activities with other activities particularly those related to reproductive health, family planning, and tuberculosis. S/he will participate in the design and operationalization of operational research to inform programming.  

Reports To: Technical Director

Responsibilities:

·         Lead all Sauti-TZ Biomedical Prevention portfolio, cooperating with implementing partners and other key stakeholders

·         As a technical lead, support the Technical Director in establishing and working closely with senior level counterparts in the MOHSW and other government and non-governmental partners to advance HIV biomedical prevention for key and vulnerable population in the implementation regions and the whole country at large

·         Ensure that all the Sauti-TZ HIV prevention activities are evidence-based and are closely linked with HIV/AIDS services, tuberculosis screening and treatment, family planning, gender and other activities

·         Train, mentor and supervise healthcare providers, community counselors, R/CHMTs to address their attitude and belief towards KVPs, as well as improve the capacity of providers and R/CHMTs to deliver core and expanded packages of services

·         Lead the operationalization of the National Guidelines for Comprehensive Package of HIV Interventions for KVPs

·         Lead the design, piloting and implementation of various biomedical interventions

·         Represent Sauti-TZ program in national and international technical, policy, management and strategic working groups and other platforms

·         Advocate for and ensure integration of HIV/AIDS activities with other related activities including maternal and child health, family planning, and tuberculosis

·         Provide technical leadership to revise or adapt products and documents in the areas of HIV/AIDS prevention, care and treatment

·         Assist with coordinating the necessary technical input from partners required for key activities and work closely with external stakeholders, consultants and experts as required to ensure that the continuum of prevention is strengthened

·         Provide TA on biomedical prevention to KVP and GBV technical working groups at national and regional levels

·         Ensure the dissemination of national policy, standards and guidelines on KVP HIV programming

·         Provide training, follow-up support and support supervision as necessary for activities

·         Contribute to annual work planning

·         Contribute/coordinate with project’s M&E of activities to ensure that the project meets set targets in accordance with national and PEPFAR standards

·         Work collaboratively with other project team members to ensure necessary project planning, development, resource availability and management activities function smoothly and efficiently

·         Coordinate with the Technical Director for successful delivery of technical assistance and implementation of project activities

·         Cultivate strategic relationships and alliances with other PEPFAR partners

·         Promote and support the dissemination of project best practices and lessons learned among the project team, key stakeholders (including the MOH), local partners, CDC and PEPFAR collaborators

·         Participate as requested in final review of technical and programmatic portions of proposals

·         Write, co-author and otherwise support the documentation of Jhpiego’s program results in international conferences and through peer-reviewed journals and publications

·         Motivate and mentor assigned staff and consultants

·         Assist with identification of professional development needs for technical staff in the field

Management:

·         Contribute to ensure that project meets set targets

·         Contribute to timely, accurate and appropriate reporting of project activities and results to the donor, including progress and annual reports

·         Expertise managing OI interactions, adverse events and related labs required.

·         Demonstrated training and mentorship skills.

·          In-depth knowledge of current international evidenced-based HIV/AIDS prevention and treatment best practices and specifically with Tanzanian guidelines.

·         Excellent systems management and organizational skills.

·         Experience managing a team of 10 or more professional staff.

·         Demonstrated self-management (i.e. motivation, dealing with pressure, adaptability).

·         Excellent written and oral communication and presentation skills in English and Kiswahili.

·         Experience working on research programs highly desirable.

·         Willingness to travel up to 30% of time.

Knowledge, Skills and Abilities:

·         Clinical degree with post-graduate level training in public health

·         Advanced medical degree required (additional degrees in public health or related area are highly desirable)

·         Proven leadership skills, as well as skills in training, facilitation, team building and coordination

·         Strong change management, results-oriented and decision-making skills

·         Strong leadership and technical capacity to support service delivery, especially at the community level

·         Strong leadership and technical capacity to support service delivery, especially at the community level

·         Excellent interpersonal, writing and oral presentation skills

·         Ability to work in a complex environment with multiple tasks, short deadlines and intense pressure to perform

·         Fluency in English  and Kiswahili

·         Experience and understanding of the PEPFAR framework

·         Experience in KVP programming

·         Ability to travel nationally and internationally

·         At least 5 - 8 years demonstrated experience working in one or more areas of biomedical HIV prevention including:  HIV care and treatment (required), HIV counseling and testing, PMTCT, home-based care, and/or voluntary medical male circumcision.

·         Experience in planning, developing, implementing and evaluating such HIV public health programs

·         At least one year of the above must be at the supervisory or managerial level working with multiple staff.

·         Experience working in the Tanzanian public health sector highly desirable particularly in areas of HTC, care and treatment, family planning, and TB.

·         Experience working with USG programs an added advantage.

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Quality Assurance Advisor 1 position [Dar es Salaam]

Position Overview:  The Quality Assurance Advisor will be a technical lead for all Sauti-TZ continuous quality improvement (CQI) activities. S/he will provide technical support to improve the quality and performance of KVP-centric health services, using the management approach and recognition based on standards of quality and performance. The incumbent will lead the operationalization of National Recognition Guidelines for CQI at all Sauti-TZ implementation sites, as well as support the development of innovative approaches in the areas of quality improvement and performance.

Reports To: Technical Director

Responsibilities:

·         Lead the strengthening of existing MOHSW guidelines defining quality of care standards and operational guidelines for health services and KVP-centric services

·         Lead the implementation of national QI/QA recognition guidelines for best performing KVP-focused services and other related services

·         Collaborate with R/CHMTs, implementing partners and other key stakeholders in conducting quarterly external QI/QA assessment and advocate for the use of assessment data for service improvement

·         Lead the process of instituting recognition and continuous quality improvement (CQI) techniques to establish KVP centers of excellence

·         In close collaboration with the MOH, local government and other implementing partners: Contribute to the definition of the focus and development of strategies and action plans for improving quality and performance in the areas of health services defined by the MOH, using the management approach and recognition based on standards;

·         Strengthen systems for continuous quality improvement for the delivery of KVP-focused services at drop in centers, facility-based sites and during mobile outreaches (FP services, screening for STIs, GBV, TB and other related conditions affecting KVPs

·         Support the design and development of processes and tools (standards of quality and performance, and other such standards, etc.) for the operationalization of defined strategies;

·         Support the development of training materials for trainers and providers of health services defined in the recognition and management of health services based on standards of quality and performance approach;

·         Support the organization of the technical aspects and actively participate in the training of trainers and providers, as well as in supervision after training, and technical supervision of the implementation of the recognition and management of health services defined process based on standards of quality and performance ;

·         Supporting DPS: a) the establishment and functioning of committees for Quality and Humanization of Health Facilities selected, and b) the identification of opportunities and strategies to improve the quality and performance of health workers;

·         Discuss, agree and implement its annual work plan (including its revision when necessary);

·         Support the monitoring and evaluation of the implementation of this process, as well as the definition and implementation of mechanisms for the recognition of progress;

·         Prepare quarterly and annual reports of the activities and the results achieved;

·         Identify, document and disseminate lessons learned, best practices, evidence and success stories related to the process of improving the quality and performance;

·         Assist in the design, implementation, analysis, reporting, presentation and disclosure of operational research and studies.

Skills and abilities:

·         Knowledge and experience in approaches to quality improvement and health performance, and familiarity with the Management Approach and Recognition of health services based on standards of quality and performance;

·         Proven experience of at least five (5) years of experience in providing clinical services; and experience as a trainer.

·         Skills and experience in supervising and health services programs;

·         Ability to identify needs and planning;

·         Ability to work with autonomy, responsibility and honesty;

·         Skill in preparing reports and technical documents;

·         Excellent skills in oral and written communication, teamwork, planning and negotiation;

·         Proficiency in Microsoft Office user's perspective (Excel, Word and PowerPoint);

·         Verbal and written fluency in Portuguese and English; and

·         Skills to multitask and effectively manage pressure situations.

Qualifications:

·         Advanced degree in medicine, nursing or other relevant field plus an MPH.

·         Five years’ experience in managing health programs including planning, designing, supervising, and evaluating healthcare programs.

·         Acknowledged skills in one of or more of the following areas: , HIV/AIDS, Family Planning and KVP- related  services

·         Extensive knowledge of the local health systems from the national to the local levels.

·         Previous experience and understanding of policies of international and US donor agencies and private sector foundations preferred.

·         Demonstrated ability in managing teams to achieve health results

·         Ability to develop productive working relationships with counterparts in other agencies and organizations worldwide.

·         Aware of and sensitive to working in multiple socio-economic settings and with multi-cultural groups

·         Proven leadership skills, as well as skills in facilitation, team building and coordination

·         Excellent written and oral communication and presentation skills in English and Kiswahili

·         Availability and willingness to travel up to 40% time

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Community Based HIV Testing Program Officer – 1 position. [Dar es Salaam]

Position Overview: The Community Based HIV Testing (CBHTC) person will be responsible for overseeing all the Sauti-TZ integrated packages of HIV prevention, Family Planning services, and TB screening at community-based delivery points, and link them to appropriate services. The incumbent will also be collaborating with other technical leads to link all the KVP to behavior and structural services that facilitate positive protective behaviors, and also to referral services for TB, STIs, GBV and alcohol and drug abuse. S/he will also coordinate with the Regional Clinical Service Program Officers and the R/CHMTs and CBOs to create demand for CBHTC services.

Reports To: Biomedical/Treatment Advisor

Responsibilities:

·         Organize and plan for community mobile outreach HTC services for Key and Vulnerable Populations (KVPs), and oversee the provision of KVP-focused HIV prevention, Family Planning and TB screening services

·         Oversee the screening and referral of TB, STI, GBV, alcohol and drug abuse cases to the respective mapped services

·         Collaborate with the KVP popular opinion leaders and KVP-focused CBOs to identify KVPs and provide them with quality and safe package of CBHTC and other related services

·         Advocate for and ensure integration of HIV/AIDS activities with other related activities including maternal and child health, family planning, and tuberculosis

·         Provide training of community –based HTC teams in each region, follow-up support and support supervision as necessary for activities

·         Lead the training and apprenticeship of healthcare providers (both facility base and those in drop in centers) and community counselors on best CBHTC practices

·         Collaborate with and support the R/CHMTs and Zonal Medical Stores to forecast and procure HIV test kits, FP methods, condoms and other commodities

·         Ensure adherence to the National Guidelines for Comprehensive Package of HIV Interventions for Key Populations

·         Ensure the dissemination of national policy, standards and guidelines on KVP HIV programming

·         Contribute to annual work planning, and work collaboratively with other project team members to ensure necessary project planning, development, resource availability and management activities function smoothly and efficiently

·         Coordinate with the Technical Director and other technical leads for successful delivery of technical assistance and implementation of project activities

·         Participate in capacity building of health facilities near KVP hotspots

·         Cultivate strategic relationships and alliances with other PEPFAR partners

·         Promote and support the dissemination of project best practices and lessons learned among the project team, key stakeholders (including the MOH), local partners, CDC and PEPFAR collaborators

·         Oversee the case management, adherence counseling and provision of other support to KVPs at all designated service delivery platforms

·         Participate in developing and implementing community engagement strategies to promote and increase the uptake of CBHTC services by KVPs

·         Participate as requested in final review of technical and programmatic portions of proposals

·         Write, co-author and otherwise support the documentation of Jhpiego’s program results in international conferences and through peer-reviewed journals and publications

·         Motivate and mentor community volunteers and consultants

Required Experience and Skills:

·         Diploma / BSc Degree in Nursing, Clinical Medicine, or equivalent

·         Qualified HTC Counselor

·         Has undergone trainings in Key Populations programming

·         Training in Reproductive Health, Behavior Change Communication (BCC) and / or other HIV related Trainings e.g. Peer Education, Peer Counseling or HIV&AIDS Management is a plus

Knowledge, Skills and Abilities:

·         Clinical degree with post-graduate level training in public health

·         Advanced medical degree required.  Additional degrees in public health or related area are highly desirable

·         Proven leadership skills, as well as skills in facilitation, team building and coordination

·         Strong change management, results-oriented and decision-making skills

·         Strong leadership and technical capacity to support service delivery, especially at the community level

·         Strong leadership and technical capacity to support service delivery, especially at the community level

·         Excellent interpersonal, writing and oral presentation skills

·         Ability to work in a complex environment with multiple tasks, short deadlines and intense pressure to perform

·         Fluency in English  and Kiswahili

·         Experience and understanding of the PEPFAR framework

·         Ability to travel nationally and internationally

·         At least 5 - 8 years demonstrated experience working in one or more areas of biomedical HIV prevention including:  HIV care and treatment (required), HIV counseling and testing, PMTCT, home-based care, and/or voluntary medical male circumcision.

·         Experience in planning, developing, implementing and evaluating such HIV public health programs

·         At least one year of the above must be at the supervisory or managerial level working with multiple staff.

·         Experience working in the Tanzanian public health sector highly desirable particularly in areas of HTC, care and treatment, family planning, and TB.

·         Experience working with USG programs an added advantage.

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Clinical Services (HIV/Family Planning) Program Officer – 9 Positions [Dar es Salaam – 1, Iringa – 2, Njombe – 2, Mbeya – 2, Mwanza – 2]

Position Overview: The Clinical Services (HIV/Family Planning) Program Officer   will provide technical support in the implementation and expansion of integrated quality HIV/FP services to both key populations (KPs) and vulnerable populations (VPs) in drop in centers (DICs), designated health facilities near hotspots, and through mobile/outreach services. S/he will responsible for the overall management of clinical service provision at site level. S/he will oversee the point of care testing CD4 testing, and contribute to the systematization and establishment of referrals/linkages with HIV/AIDS care and treatment and other services. S/he will provide oversight in the provision of counseling and testing services, TB screening and other HIV related conditions, and provision of adherence counseling for KVPs with HIV. The incumbent will also collaborate with the FP leads to ensure quality and safe delivery of family planning services at designated sites, using both short and long acting FP methods. The incumbent will also conduct trainings on provision of KVP-friendly services, and lead the mentorship/apprenticeship program in select KVP centers of excellence. S/he will be the main overseer of all clinical care related services for KVPs, including addressing the health needs of KVPs PLHIVs. S/he will also collaborate with MOHSW, care and treatment implementers, home-based care partners, and communities to support KVPs’ retention within HIV prevention and treatment continuum, and connecting clinical services to KVPs at home.

Reports To: Dar es Salaam-based position reports to the Biomedical/Treatment Advisor, and the other 4 regional-based positions report to the Biomedical Advisor

Responsibilities:

·         Lead,  the coordinate and supervise provision of HIV treatment, care and support, integrated FP / HIV services, TB and other related conditions for all KVPs Train staff and community health workers on clinical management and integration of HIV, FP, TB screening, and STIs

·         Ensure all clinical procedures at drop in centers, health facilities and mobile outreaches follow national guidelines and protocols developed by the MOHSW.

·         Provide on-going coaching, mentoring and hands-on supervision to clinicians in drop in centers and health facilities

·         Lead the process of developing protocols and standard operating procedures for referrals and case management of various HIV and related conditions

·         Ensure linkages of KVPs to care and treatment, and also other behavior and structural services which facilitate positive protective behavior

·         Facilitate training of service providers in of HIV treatment, care and support, integrated FP / HIV services Oversee efficient running of curative and preventive medical services.

·         Routine supervision of clinical staff to ensure quality health care delivery.

·         Provide hands on syndromic management of STIs, opportunity infections and other related medical conditions affecting KVPs as appropriate in accordance with the standard treatment guidelines.

·         Provide care for GBV victims, including post-exposure prophylaxis

·         Provide technical support in development and writing of concepts and proposals, for research and documentation of activities.

·         Train community counselors on standards- and competency –based training in HIV, FP, community and adherence counseling, patient advocacy (including for GVB), case management and partners tracing

·         Provide technical assistance to the government facilities on various HIV/FP and TB clinical service provision

·         Prepare monthly, quarterly and annual reports relating to curative and preventive clinical activities; assist in preparation of annual proposal and progress reports as per donor requirements.

·         Participate in various research activities

Knowledge, Skills and Abilities:

·         First degree in Medicine, surgery or  Nursing  (MD preferred)

·         Master in Public Health will be an added advantage.

·         Robust clinical experience in HIV/AIDS care and antiretroviral treatment

·         Excellent grasp of clinical issues and current literature HIV/AIDS, FP, TB and STIs

·         Experience in KVP-focused clinical services is a plus

·         Minimum of 5 years work experience.

·         Have excellent interpersonal skills, excellent written and oral communication skills.

·         Ability to prioritize duties and work under minimal supervision.

·         Demonstrated experience in clinical training and mentoring

·         Ability to interact with established networks of senior level health professionals, donors, universities and other partners

·         Field oriented and comfortable with a team approach to programming and the ability to manage several major activities simultaneously

·         Demonstrated collaborative relationship with field-based international donor agencies

·         Experience building capacity at individual and organizational levels

·         The ability to liaise with senior MOH officials from national, Regional and district level s and representatives  of NGOs, FBOs, CBOs, the for-profit business community, and senior members of the donor community;

·         Demonstrated in-depth understanding of Tanzania healthcare system, particularly the public health system, experience living and working in Tanzania preferred

·         Strong oral and written communication and presentations skills in Kiswahili and English;

·         Ability to coach, mentor and develop technical capacity in national programs and technical staff in the areas

·         Excellent written, presentation, communication and organizational skills in both English and Kiswahili

·         Ability to travel frequently and on short notice

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Regional Program Manager 4 Positions, [Iringa – 1, Njombe – 1, Mbeya – 1, and Mwanza – 1]

Position Overview: The Regional Program Manager will be responsible for coordination, implementation and oversight of all the Sauti-TZ Activities in the assigned region. S/he will be responsible for managing finances, procurement, sub-grantees and human resource at the regional level. The incumbent will build and maintain partnerships with the government and other key KVP stakeholders in the region. S/he will be responsible for the planning, coordination, implementation, management, monitoring and evaluation of program activities in the region. Under the leadership and supervision of the Program Director, s/he will work closely with Regional and District authorities, Health Teams, KVP-focused CBOs/CSOs, Community Leaders, KVP groups, and PLHIV groups to implement an integrated package of KVP-centered HIV prevention interventions.

Reports To:  Program Director

Positions Supervised: Finance Officer, Associate M&E Officer, Program Coordinator, Biomedical Advisor, Social & Economic Empowerment Advisor, and the Social Behavior Chance and Communication Program Officer

Responsibilities:

·         Coordinate the development of regional  program strategy across the program components including  work plans for overall implementation and attainment of program goals and objectives

·         Provide  strategic leadership and set priorities for the regional  program team to ensure effective field program implementation

·         In collaboration with regional technical and financial staff, coordinate development and subsequently monitor budgets and spending for program activities.

·         Build leadership capacity of CBOs, local governments and other community structures to be able to robustly implement effective KVP programs

·         Liaise with the Regional and District health management teams in making sure that Sauti-TZ activities appropriately contribute to local priorities and strategies.

·         Establish and maintain relationships with local stakeholders including KVP-focused CBOS, HIV/AIDS Care and Treatment Partners, and R/CHMTs where Sauti-TZ program is implemented.

·         Coordinate with the R/CHMTs to ensure Sauti-TZ activities are incorporated and/or harmonized with the Comprehensive Council Health Plans (CCHPs).

·         Coordinate Sauti-TZ program meetings and trainings with the R/CHMTs and other HIV/AIDS partners as per annual plans, or when need arises.

·         Work closely with senior managers of the program to monitor and ensure timely implementation of Sauti-TZ work plans.

·         Ensure that implemented Sauti-TZ activities are technically sound, evidence-based, affirm to national and Jhpiego’s standards, and responsive to local needs.

·         Coordinate and provide program leadership and district/regional authorities with regular progress reports on Sauti-TZ activities. 

·         Work with the project management to ensure that resources for program implementation are available to support field activities.

·         Work with project partners to ensure that appropriate links are made with Sauti-TZ key technical areas implemented in the region.

·         In consultation with Sauti-TZ Project Director and Chief of Party, represent the program at various zonal/regional/district meetings/fora and demonstrate Jhpiego’s leadership in HIV prevention, PHDP and FP initiatives.

·         Lead and support program staff in identifying and documenting best practices/success stories from Sauti-TZ activities.

·         Monitor and supervise the efficiency and effectiveness of the work of Sauti-TZ regional program staff, other assigned technical staff and short term consultants as needed.

·         Lead the team to make sure  all program activities in the region  are implemented in a timely and self-sufficient manner, multi-tasking and prioritizing as necessary

·         Keep Jhpiego and the program leadership informed of successes, challenges, and key lessons learned in  implementing the program

·         Liaise with the R/CHMTs to ensure that Sauti-TZ’s supported activities are aligned with the national goals and plans as it pertains to comprehensive HIV prevention

·         Provide continuous technical and programmatic support to sub-grantees and ensure that they comply by the set regulations

·         Develop region-specific strategic plans, workplans, quarterly and annual reports and other program-related documents

·         Actively participate in regional KVP technical working groups, planning sessions and other relevant platforms as appropriate

·         Liaise closely with other regional HIV/AIDS and FP partners (Zonal, RMO, DMOs, CHMTs, NGOs) to ensure program efforts are complementary and non-duplicative.

·         Perform other duties as assigned by the supervisor to ensure achievement of project goals

·         Facilitate program implementation and guide partners to increase effectiveness and efficiency  to meet the program objectives

·         Coordinate with technical team member at regional level for periodic planning, monitoring, and evaluation annual program evaluation and audit.

·         Lead documentation of Jhpiego activities in the region

·         Represent Jhpiego in the region with the Ministry of Health, non-governmental organizations and other groups in-country as appropriate

·         Coordinate and/or represent Jhpiego in professional circles through meetings, conferences and presentations, in consultation with the supervisor.

·         Ensure that program strategies are based on sound technical content, sustainable and responsive to the needs of the country, its people and donors

·         Ensuring compliance with all requirements for activity development, activity worthiness, activity implementation, management, monitoring, evaluation, and activity closing

·         In partnership with the Jhpiego monitoring and evaluation team, work with the MoHSW to facilitate data collection for all relevant indicators in the Performance Monitoring Plan, analyze data, develop conclusions, promote recommendations, follow-up on revisions and document results

·         Identifying program opportunities and potential local partners.

Management and Administration

·         Responsible to Jhpiego for successful and timely programmatic implementation of the program

·         In collaboration with key technical staff, ensure program planning, development and implementation systems are in place and functioning effectively

·         Work with the Sauti-TZ Program Manager  and other key staff to develop and modify country workplans including budgets where necessary to fit in the needs of the region

·         Monitor and supervise the efficiency and effectiveness of the regional program officers, other assigned technical staff and short term consultants as needed.

Knowledge Management

·         Support field staff in identifying and documenting best practices/success stories from Sauti-TZ activities.

Required Qualifications

·         Graduate degree in medicine, nursing or other relevant field. Public health degree or related advanced degree also a plus.

·         Five years’ experience in managing health programs including planning, designing, supervising, and evaluating healthcare programs.

·         Acknowledged skills in one of or more of the following areas: , HIV/AIDS , STIs and Family Planning related health services

·         Extensive knowledge of the local health systems from the national to the local levels.

·         Previous experience and understanding of policies of international and US donor agencies and private sector foundations preferred.

·         Experience of working in KVP programs, and also working with sub-grantees is an added advantage

·         Demonstrated ability in managing teams to achieve health results

·         Ability to develop productive working relationships with counterparts in other agencies and organizations worldwide.

·         Aware of and sensitive to working in multiple socio-economic settings and with multi-cultural/behavioral groups

·         Proven leadership skills, as well as skills in facilitation, team building and coordination

·         Excellent written and oral communication and presentation skills in English and Kiswahili

·         Availability and willingness to travel up to 40% time

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Biomedical Advisor 4 positions, [Iringa – 1, Njombe – 1, Mbeya – 1, and Mwanza – 1]

Position Overview: The Biomedical Advisor will be the main overseer of biomedical prevention interventions in the region. S/he will collaborate with the Biomedical/Treatment Advisor to provide technical assistance on the provision of KVP-focused HIV prevention, family planning, STIs, and TB screening. S/he will collaborate and build the capacity of care and treatment and FP implementers in the region in provision of KVP-friendly services. The incumbent will also provide guidance, monitoring and technical assistance on biomedical/treatment services to the MOHSW, R/CHMTs, HIV/AIDS prevention, care and treatment partners, and KVP-focused CBOs in the specific regions. S/he will provide technical and programmatic assistance that incorporates evidence-based best practices in the design, implementation, coordination, monitoring and evaluation of the HIV biomedical prevention and treatment programming, and work closely with MOHSW and other government and non-government agencies to implement culturally appropriate interventions, advocating for increased community based interventions.  S/he will work with the Technical Director to ensure that that comprehensive HIV prevention is built and sustained across the local and central government structures, and local CBOs.  S/he will promote and ensure proper integration of HIV biomedical prevention activities with other activities particularly those related to reproductive health, family planning, and tuberculosis.

Reports To: Regional Program Manager

Responsibilities:

·         Lead all Sauti-TZ Biomedical Prevention portfolio in the region, in collaboration with implementing partners and other key stakeholders

·         Support the Technical Director and the Biomedical/Treatment Advisor in establishing and working closely with senior level counterparts in the MOHSW and other government and non-governmental partners to advance HIV biomedical prevention for key and vulnerable population in the implementation regions and the whole country at large

·         Train, mentor and supervise healthcare providers, community counselors, R/CHMTs to address their attitude and belief towards KVPs, as well as improve the capacity of providers and R/CHMTs to deliver core and expanded packages of services

·         Lead the operationalization of the National Guidelines for Comprehensive Package of HIV Interventions for KVPs

·         Represent Sauti-TZ program in regional technical, policy, management and strategic working groups and other platforms

·         Advocate for and ensure integration of HIV/AIDS activities with other related activities including maternal and child health, family planning, and tuberculosis

·         Provide technical leadership to revise or adapt products and documents in the areas of HIV/AIDS prevention, care and treatment

·         Assist with coordinating the necessary technical input from partners required for key activities and work closely with external stakeholders, consultants and experts as required to ensure that the continuum of prevention is strengthened

·         Ensure the dissemination of national policy, standards and guidelines on KVP HIV programming at the regional level

·         Provide training, follow-up support and support supervision as necessary for activities

·         Contribute to annual work planning

·         Contribute/coordinate with project’s M&E of activities to ensure that the project meets set targets in accordance with national and PEPFAR standards

·         Work collaboratively with other project team members to ensure necessary project planning, development, resource availability and management activities function smoothly and efficiently

·         Coordinate with the Biomedical/Treatment Advisor and Technical Director for successful delivery of technical assistance and implementation of project activities at regional level

·         Cultivate strategic relationships and alliances with other PEPFAR partners in the respective region

·         Promote and support the dissemination of project best practices and lessons learned among the project team, key stakeholders (including the MOH), local partners, CDC and PEPFAR collaborators

·         Participate as requested in final review of technical and programmatic portions of proposals

·         Write, co-author and otherwise support the documentation of Jhpiego’s program results in international conferences and through peer-reviewed journals and publications

·         Assist with identification of professional development needs for technical staff in the field

Management:

·         Contribute to ensure that project meets set targets

·         Contribute to timely, accurate and appropriate reporting of project activities and results to the donor, including progress and annual reports

·         Demonstrated training and mentorship skills.

·         In-depth knowledge of current international evidenced-based HIV/AIDS prevention and treatment best practices and specifically with Tanzanian guidelines.

·         Excellent systems management and organizational skills.

·         Experience managing a team of 10 or more professional staff.

·         Demonstrated self-management (i.e. motivation, dealing with pressure, adaptability).

·         Excellent written and oral communication and presentation skills in English and Kiswahili.

·         Experience working on research programs highly desirable.

·         Willingness to travel up to 30% of time.

Knowledge, Skills and Abilities:

·         Clinical degree with post-graduate level training in public health

·         Advanced medical degree required.  Additional degrees in public health or related area are highly desirable

·         Proven leadership skills, as well as skills in facilitation, team building and coordination

·         Strong change management, results-oriented and decision-making skills

·         Strong leadership and technical capacity to support service delivery, especially at the community level

·         Strong leadership and technical capacity to support service delivery, especially at the community level

·         Excellent interpersonal, writing and oral presentation skills

·         Ability to work in a complex environment with multiple tasks, short deadlines and intense pressure to perform

·         Fluency in English  and Kiswahili

·         Experience and understanding of the PEPFAR framework

·         Ability to travel nationally and internationally

·         At least 5 - 8 years demonstrated experience working in one or more areas of biomedical HIV prevention including:  HIV care and treatment (required), HIV counseling and testing, PMTCT, home-based care, and/or voluntary medical male circumcision.

·         Experience in planning, developing, implementing and evaluating such HIV public health programs

·         At least one year of the above must be at the supervisory or managerial level working with multiple staff.

·         Experience working in the Tanzanian public health sector highly desirable particularly in areas of HTC, care and treatment, family planning, and TB.

·         Experience working with USG programs an added advantage

______________________________________________________________________________

Senior Grants officer 1 position, [Dar es Salaam]                                                  

Position Overview: The Senior Grants Officer will be responsible for oversight and management of the sub-grantees under Sauti-TZ program in all regions. S/he will lead the design, development, and oversight of the sub-grants management policies, procedures and practices in line with USG rules and regulations. S/he will provide guidance and interpretation of grants policy, for program staff, as well as sub-grantees. S/he will be responsible for contractual support to the Sauti-TZ program, providing critical oversight and technical assistance in grants and contracts management and cost proposal development, as well as management of the liaison and communication between the project and the Jhpiego’s Grants and Contracts Unit at headquarters. The incumbent will analyze and evaluate grant applications, proposals, and awards to ensure adherence to grants management policies and donor requirements. S/he will ensure proper negotiation of the terms and conditions for grants and views and analyzes budget estimates for reasonableness and consistency. He/she will conduct compliance visits sub-grantees and assist them in developing performance improvement plans.

Reports To:  The Senior Finance Manager

Responsibilities

·         Develop and/or revise Grants &Contracts SOPs, support documents, templates, and systems to ensure compliance with project needs and donor requirements

·         Provide management oversight and technical assistance to the project and proposal budget development and oversight of grants, contracts, and sub-agreements. Work closely with project technical staff to facilitate the process.

·         Provide oversight and technical assistance in the proper management of grants, subcontracts, and sub-agreements throughout the project.

·         Work with the Project senior management and technical staff to select grantees for award. This will include establishing selection criteria for sub-grantees and conducting pre-award assessments to determine the responsibility of prospective grantees and providing feedback to all the applicants

·         Make determinations of risk profiles of prospective grantees and recommend appropriate approaches to mitigate the risks identified, including the development of special award conditions.

·         In addition to pre-award assessments, the Grants Manager will also be responsible for the following pre-award tasks:

ü  Ensure sub-grantee meets selection criteria

ü  Budget analysis and negotiations

ü  Complete submission of award documents for approval by Contracts, Senior Finance & Administration Manager, Project Director and/or Country Director.

·         Pre-signature review of contracts and agreements, modifications and amendments to ensure compliance with Jhpiego and donor requirements.

·         Provide technical assistance to staff and grantees on administrative policies and procedures for grants management. Technical assistance on the following topics will be provided in conjunction with the Senior Finance and Admin Manager:

ü  Jhpiego’s grants management policies and procedures

ü  Policies and procedures for procurement under sub-grants

ü  Interpretation of donor regulations

ü  Preparation of solicitations (RFA, RFPs)

ü  Modifications

ü  Grantee monitoring

·         Coordinate the monthly/quarterly reporting process where each grantee submits requests for reimbursements, and reports financial status, monitoring and evaluation data and a narrative report on progress.

·         Work closely with project technical staff to obtain USAID concurrence and approvals when required.

·         Assess and manage risk for sub-awards to partner and sub recipient organizations.

·         Monitor expenditure against the budget and provide recommendations for budget alignment

·         Monitor compliance with special award conditions by grantees.

·         Work with the Procurement Manager to obtain prior approvals and waivers from clients required for administration of specific grants.

·         Conduct site visits to selected grantee organizations to directly observe project implementation, provide project management support, train on USAID rules and regulations

·         Compile and report information as required.

·         Ensure regular audits are conducted on LIPs and follow up on resolution of findings with LIP staff.

·         Organize and maintain all project documents and files related to grant process and individual grantee activities.

·         Maintain and update specific project and related correspondence files, tracking and status sheets, and databases.

·         Collect and maintain complete documentation of submission/transmittal of reports that are specific to grants under prime awards.

ü  Inventory of property in grantees’ custody

ü  VAT reports of grantees

ü  Audit reports of grantees

ü  Other deliverables (programmatic and financial) of grantees

·         Conduct investigations to resolve contractual issues/problems/disputes arising from grants and make recommendations to the Project Director and/or Senior Finance and Admin Manager for resolution.

·         Assume other duties as assigned.

 

Required Qualifications

·         A Master’s degree in Accounting, Finance, Business Administration or equivalent.

·         Accounting Qualifications – CPA  (T), ACCA or equivalent.

·         Minimum of five (5) years of post-qualification experience in grants management in a senior position in a reputable NGO or development agency.

·         Experience in supervising grants management processes and providing technical support and capacity building to program staff

·         Ability to communicate both orally and in writing and to confidently engage with high ranking government and donor partners.

·         Trustworthy and track record of impeccable integrity.

·         Extensive knowledge of USAID rules and regulations including 22 CFR 226 and OMB Circular A110

Knowledge:

·         The candidate should have proven abilities in managing LIPs grants

·         Understanding of community development issues

·         Proven capacity building and mentoring for grass-root LIPs

·         Experience in pre- funding assessment, compliance management, data analysis, budget and report review for LIPs

·         Knowledge of HIV and OVC programming principles.

Abilities/Skills:

·               Financial and computer skills – working knowledge of database applications, word processing and Excel, as well as experience with accounting software

·               Excellent organizational skills, detail-oriented and high degree of accuracy; strong analytical skills and sound judgment.

·               Excellent interpersonal skills to effectively interact with all levels of staff and sub award recipients

·               Good oral and written communication skills to effectively communicate findings and analyses to sub recipients

·               Be cooperative, hardworking, flexible & dependable.

·               Pleasant, warm and outgoing personality.

·               Be of high integrity and have a sense of confidentiality

·               Be willing to take on extra responsibilities in order to achieve the goals/objectives set by the organization

·               Capability to develop and implement effective strategies and tactics for accomplishing assigned duties

·               Ability to work independently and as a member of a team.

·               Be self-motivated, proactive and have a positive attitude to work requiring minimum supervision.

·               Be able to supervise staff and ensure teamwork.

·               Willingness to travel extensively within Eastern and Central province

Senior Finance Officer – 1 position [Dar es Salaam]

Position Overview: The Senior Finance Officer is responsible for providing the overall financial and management support to Sauti-TZ program in order to ensure the smooth running of all program operations. S/he will be responsible for tracking program budgets and expenditures in alignment with the workplan.  S/he will support the Senior Finance Manager to develop financial budgets and reports. S/he will also work with procurement section to ensure timely disbursement of funds to vendors and sub-grantees. S/he will be responsible for orienting other finance staff on compliance issues..

Reports To: Senior Finance Manager.

Responsibilities:

·          Review posting of all QuickBooks (QBE) entries on a daily basis and initials all vouchers entered or created from the system.

·         Monitor and track all advances issued to staff and makes sure that no additional advances are processed before reconciling previous ones.

·         Prepare adjustment vouchers and submit for review to the finance manager – accounting and post them after they have been reviewed. This includes making sure that adjustment vouchers for prepayments are prepared on a monthly basis.

·         Ensure that vendor payments are processed on time and reconcile vendor accounts in collaboration with finance officers under accounts payable.

·         To ensure that funds in TZS bank accounts are always available to meet both activity and operational objectives. This includes ensuring that funds are transferred on time from the Jhpiego bank account to mobile company bank account and ultimately into Jhpiego’s mobile money account.

·         Ensure that purchase order log is being updated regularly by the respective finance officers.

·         Perform initial QuickBooks closing procedures such as bank reconciliations, exchange rate calculations etc. under the guidance of the finance manager –accounting.

·         Communicates any vendor payment related issues to the procurement department so that vendors are updated on the status of their payments and any problem(s) if any.

·         Review various financial monitoring tools like the purchase order log, petty cash certificates etc on a regular basis.

·         Assume other duties as assigned.

 

Required Qualifications

·         Degree in Accounting, Finance, or Business Administration

·         Minimum CPA (T) or equivalent

·         Minimum of FIVE (5) years relevant experience in finance or accounting.

·         Additional years of relevant work experience may be substituted for educational requirement

·         Knowledge of USAID regulations would be an added advantage.

·         Previous experience with nonprofit organization will be an added advantage.

Knowledge:

·             Demonstrated budgeting and budget monitoring skills

·             Expertise in Internal control systems

·             Financial management and financial reporting skills

·             Knowledge of Generally accepted Accounting principles, GAAP and accounting best practices.

·             Audit and investigations skills

·             Computers skills including use of spreadsheets and/or accounting packages.

·             Developing organization policies

·             Training personnel

Abilities/Skills:

·               Financial and computer skills – working knowledge of database applications, word processing and Excel, as well as experience with accounting software

·               Excellent organizational skills, detail-oriented and high degree of accuracy;

·               Strong analytical skills and sound judgment.

·               Excellent interpersonal skills to effectively interact with all levels of staff and partners.

·               Good oral and written communication skills to effectively communicate findings and analyses

·               Be cooperative, hardworking, flexible & dependable.

·               Pleasant, warm and outgoing personality.

·               Be of high integrity and have a sense of confidentiality

·               Be willing to take on extra responsibilities in order to achieve the goals/objectives set by the organization

·               Capability to develop and implement effective strategies and tactics for accomplishing assigned duties

·               Ability to work independently and as a member of a team.

·               Be self-motivated, proactive and have a positive attitude to work requiring minimum supervision.

·               Be able to supervise staff and ensure teamwork.

______________________________________________________________________________

Finance Officer – 5 positions, [Iringa – 1, Njombe – 1, Mbeya – 1, Mwanza – 1 and DSM – 1]

Position Overview: The Finance Officer will be responsible for overseeing all financial and accounting issues at the regional level. S/he will work under the direct supervision of the Senior Finance Officer, and in close coordination with the Senior Finance Manager to prepare and review Sauti-TZ activity budgets at regional level. She will also provide technical assistance to sub-grantees on finance management.

Reports To:    The Dar es Salaam-based position reports to the Senior Finance Officer, and other 4 regional-based positions report to the Regional Program Manager

 

Responsibilities:

Banking:

·         Maintain in accordance with Jhpiego and Johns Hopkins University (JHU) policies and procedures, and also in alignment with the USG rules and regulations, the Jhpiego’s Sauti-TZ bank account.

·         Maintain an updated check register for the bank account.

·         Monitor the bank balance against the projects’ cash needs to ensure adequate cash levels.

·         Request for fund transfers from the country finance office to ensure adequate cash flow.

·         Ensures timely banking of received cash deposits.

Accounts Payable:

·         Efficiently manage all the Sauti-TZ regional office non-petty cash disbursements ensuring compliance with all applicable internal controls and Jhpiego, JHU and USAID financial management policies and procedures.

·         Ensure that all project expenditure is reasonable, allocable and allowable, has adequate supporting documentation, has the appropriate expense class and account coding, has been approved and that goods, services and due deliverables have been received, accepted and are in good condition prior to finalizing payment.

Taxes and Statutory Deductions:

·         In coordination with the finance office, compile and remit applicable local statutory and tax amounts payable to the Tanzania Revenue Authority.
 

Accounting System:

·         In accordance with Jhpiego/JHU policies and procedures, timeously provide information to the Finance manager for QuickBooks accounting system capturing all Sauti-TZ’s financial transactions.

Accounting Records:

·         Maintain and manage in a systematic and efficient manner, accurate financial records and supporting documentation (both hard and electronic copies) of all financial transactions for the CP2 project.

·         Ensure all documents have been duly reviewed and approved, they have been marked “PAID” and voucher and check numbers have been assigned that reference the documents to QuickBooks.

·         Safeguard all the original financial documentation and takes charge of the CP 2 finance filing system.

Petty cash Management:

·         Provide oversight to the Program Assistant for the regional office in the management of petty cash accounts.

·         Review the petty cash accounts and forward to the PM for signature.

·         Conduct and coordinate (for regional offices) regular surprise audits of the petty cash accounts (at least once monthly) to ensure the total cash in the box and receipts on hand always equals the petty cash ceiling.

Project and Travel Advances Management:

·         Support Sauti-TZ’s implementation by way of preparing and/or reviewing project activity advance requests.

·         Travel to the field and manages cash disbursements to activity participants in accordance with Jhpiego policies and procedures.

·         Manage cash with the highest degree of integrity, diligence and security consciousness.

·         Collect all necessary documentation and prepares timely project activity expense reports and banks unexpended funds.

·         When unable to travel to the field, provide assistance to program staff in managing and reconciling project advances.

·         Assist staff and the Program Assistant in managing and reconciling travel advances.

·          Tracks down staff that have outstanding advances past the set retirement date.

Budget Preparation:

·         Assist the Regional Program Manager with the development and preparation of the Sauti-TZ projections, pipeline analysis and any other required budgets.

·         Assist program staff in developing activity budgets.

Audit:

·         Work closely with the Finance through audits and financial reviews.

Grants Management Support:

·         Supervise Grants Officer in carrying out a number of grants management activities including; conducting pre-award assessments, reviewing grantee budgets and financial reports, conducting financial reviews etc.

Regional Office Management:

·         Provide support to the Regional Manager and Program Assistants in the management of the regional offices.

·         Ensure bills for the regional offices are paid on time and coordinates their financial and administration management activities.

Procurement Support:

·         Support the procurement department as necessary in managing procurement activities.

Country Office Support:

·         Provide support to the country finance office as may be required.

Required qualifications:

·         Degree in Accounting, Finance, or Business Administration – Advanced Degree an added advantage

·         Basic accounting knowledge – CPA I or efforts in acquiring accounting qualifications or equivalent;

·         Must have demonstrated book-keeping skills, an understanding of maintenance of ledger entries, cash book and account entries and bank reconciliation. 

·         In addition, the Finance Officer must be able to handle a variety of assignments sometimes under pressure of deadlines.

·         He/she must be cooperative, hardworking, flexible & dependable. 

·         Self-management is necessary (i.e. motivation, dealing with pressure, adaptability), as is the ability to project a professional and consistent image. 

·         Both internal and external clients must see the Finance Officer as a person of competence, high integrity, capable, and dependable  Knowledge: (functional or technical; i.e. federal legislation, finance, program planning, public healthcare standards, proposal writing, human resources practices, etc.)

·         Computers skills including use of spreadsheets and/or accounting packages.

·         Knowledge of USAID regulations would be an added advantage.

·         Previous experience with nonprofit organization will be an added advantage.

·         Ability to travel up to 40% of time.

______________________________________________________________________________

Monitoring and Evaluation Officer – 1 position [Dar es Salaam]

Position Overview: The M&E officer will be responsible for the routine monitoring of all the activity programs in alignment with the Sauti-TZ M&E plan and the performance monitoring plan. S/he will work closely with the regional Associated M&E Officers to operate efficient systems of regional level M&E. S/He will provide timely and relevant information to Senior M&E Manager, program and technical staff, and other project stakeholders. S/he will contribute to strengthening the M&E capacity of sub-grantees. S/he will also participate in all the Sauti-TZ research activities and support consultants as required.

Reports To:   Senior M&E Advisor

Responsibilities:

·         Prepare and monitor performance indicators using simple data collection and collation tools in line with the program’s performance monitoring plan

·         Track the project inputs, activities, processes, outcomes and impact measures of the program.

·         Preparation monthly and quarterly data indicator reports

·         Undertake monitoring visits to the various project sites to support implementation of M&E Primary role & responsibility

·         Ensure that quality data for the Sauti-TZ S PMP are collected and reported by specified deadlines.

·         Follow the protocols and guidance provided by the Senior M&E Director and M&E Advisor

·         Fully understand the Sauti-TZ PMP and related documentation and can effectively explain the PMP and its indicators to others

·         Proactively support and engage with stakeholders, including facility staff, the district office, and Sauti-TZ staff, to help them improve their recording, reporting, and use of data

·         Contribute to developing and/or revising Sauti-TZ M&E documentation, tools, policies and procedures

·         Sensitize stakeholders to relevant data collection tools and procedures

·         Identify a point-of-contact at each facility

·         Review collected data for completeness, reliability, and integrity

Preferred Qualifications:

·         University degree in demography,  statistics, sociology, community development, and other social science areas

·         Post-graduate diploma in M&E

·         3- 5 years’ work experience supporting technical or programmatic activities in HIV/AIDS, SRH FP (experience with health facility setting a plus)

·         Report writing and publication skills

·         Experience of working in USG funded programs in an added advantage

·         Experience implementing qualitative and quantitative research a plus

·         Excellent written, oral and presentation skills in English and Kiswahili

·         Excellent peoples and partnership skills

·         Availability and willingness to travel up to 60% time

·         Excellent analytical and problem-solving skills, with a strong eye for detail.

·         Experience of working in a research environment or information-generating context.
Strong interpersonal skills.

·         Excellent oral and written communication skills in English and Kiswahili.

·         Strong computer skills; be able to run Pivot table, SPSS

______________________________________________________________________________

Associate Monitoring & Evaluation Officer 4 positions, [Iringa – 1, Njombe – 1, Mbeya – 1, and Mwanza – 1]

Position Overview: The Associate M&E Officer will be working under the direct supervision of the Regional Program Manager, and in close coordination with the Senior Monitoring and Evaluation Director based at the Headquarters in Dar es Salaam. She/he will be mainly responsible of gathering data, follow up on activities and reporting.

Reports To:  Regional Program Manager

Positions Supervised –Data Manager

Responsibilities:

·         Support the implementation of Sauti-TZ monitoring, evaluation and research related activities

·         Support routine data collection, management and reporting, research and evaluations

·         Participate in work planning, regional target setting, and reporting of indicators

·         Build the capacity and support sub-grantees (R/CHMTs and KVP-focused CBOs) to conduct routine Data Quality Assessments at service delivery points (facility-based, Drop in centers and outreaches)

·         Support R/CHMT to analyze and use KVP program data for planning and decision making.

·         Assist in generating and contributing to quarterly or other reports, as needed

·         Lead the M&E capacity building for sub-grantees (i.e. R/CHMTs, KVP-focused CBOs) to and sub-grantees

·         Provide assistance to field based staff or offices on community, facility and district-based data collection

·         Contribute to communication, publications and presentations arising from Jhpiego Tanzania work

·         Play a coordinating function for producing and sharing data to regional program manager and technical staff, R/CHMTs, 

·         Facilitate communication on program with Jhpiego MER Unit

·         Participate in coordinating and conducting annual data summits

·         Participate in other monitoring, evaluation, research or dissemination work arising from the unit, as requested by supervisor

Preferred Qualifications:

·         University degree in demography,  statistics, sociology, community development, and other social science areas

·         Post-graduate diploma in M&E is an added advantage

·         2 - 3 years’ work experience supporting technical or programmatic activities in HIV/AIDS, SRH FP (experience with health facility setting a plus)

·         Report writing and publication skills

·         Experience of working in USG funded programs in an added advantage

·         Experience implementing qualitative and quantitative research a plus

·         Excellent written, oral and presentation skills in English and Kiswahili

·         Excellent peoples and partnership skills

·         Strong computer skills; be able to run Pivot table, SPSS

·         Availability and willingness to travel up to 60% time

______________________________________________________________________________

Data Manager 5 positions, [Iringa – 1, Njombe – 1, Mbeya – 1, Mwanza – 1 and DSM – 1]

Position Overview:  The Data Manager will be responsible for providing high quality data entry, data management and quality control of data. S/he will also be responsible for running outputs and cross-checking with the original data source to ensure accuracy, and running reports for program managers. In addition, the data manager will be responsible for conducting internal data quality assessments and developing data quality improvement plans

The person in this position must be able to work independently, be experienced in data management using databases, and preferably be comfortable working in health facilities.

Reports To: Dar es Salaam position reports to the Senior M&E Advisor, and the 4 remaining regional positions report to Associate M&E Officer

Responsibilities:

·         Enter data, run output reports from databases and cross-check with data sources to make sure that data are accurate

·         As required, visit community or health facility to make sure protocols for filling in data are being observed

·         Discuss irregularities in data with program managers and jointly come up with solutions

·         Developing data quality improvement plans for the region

·         Assist in running reports / data outputs at reporting time and deliver to program managers in a timely fashion

·         Other M&E or data-related duties as arise

·         Assumes other duties as assigned by the supervisor to ensure the sound functioning of the office and achievement of project goals.

·         Enter training and QI data in their respective database

·         Conduct DQA to target facilities and ensure quality of data before reporting

·         Conducting mentorship and onsite supervision to project supported facilities.

Qualifications / Experience:

·         Diploma in IT, EMR, - Bachelor Degree will be an added advantage.

·         2 – 5 years of experience working with data management

·         Experience working with health data

·         Experience working with service providers and client level data

·         Experience of using MS Excel, MS Access, Epi-info, SPSS, and other types of Software

______________________________________________________________________________

Health Informatics Officer – 1 position [Dar es Salaam]

Position Overview: The Health Informatics Advisor will, under the guidance of the Senior Health Informatics Advisor and the Senior M&E Advisor to manage all the systems which Sauti-TZ program will use for information and data, including geo-data. He/ she will contribute to building program’s capacity and creating a data-for-decision-making environment at the country office and in the regions. The Health Informatics Officer will help to roll out new innovations in e or mHealth within Sauti-TZ program initiatives, and improve systems for use of mobile technology for data collection. Under the leadership of the Senior Health Informatics Advisor and the M&E Advisor, S/he will work hand in hand with members of the team responsible for the maintenance, management and functionality of Sauti-TZ data management systems, including TrainSmart, the QI database, and J-RISE.  S/he will support data quality through systems building DQA or other data cleaning processes. 

Reports To: Senior M&E Advisor

Responsibilities:

·         Ensure maintenance, proper functioning and output of Sauti-TZ data management systems

·         Under the guidance of the Senior M&E Advisor, work with partners on health systems improvements related to HMIS, for example operationalizing, strengthening and using outputs of the DHIS2 at various levels, creation of modules for DHIS2, such as a CHW module,

·         Liaise with other members of the MER team to coordinate and streamline HIS, mapping and mHealth initiatives with M&E and Research activities of the Unit

·         Have deliverables of quarterly data from DHIS2, along with assessment of data quality to explain the completeness and quality of the data

Qualifications:

·         Bachelor  degree in Health Informatics, computer science or related degree

·         Experience with DHIS2 rollout in Tanzania

·         At least 3 years work experience supporting data management systems

·         Experience working with facility, district and region personnel in data analysis and use.

·         Excellent time management, peoples and partnership skills

·         Excellent writing, English and Kiswahili skills

·         Availability and willingness to travel up to 30% time

·         Development/coding skills

______________________________________________________________________________

Grants Officer 4 positions, [Iringa – 1, Njombe – 1, Mbeya – 1, and Mwanza – 1]

Position Overview: The Grants Officer is responsible for supporting Sauti-TZ grants program for local NGOs and Associations who will work with Jhpiego. S/he assists in developing and revising all templates for solicitations and agreements, as well as detailed procedures for the entire grants management cycle, including: implement activities and effect payment as per grant agreement, local government requirements , accepted accounting practice  etc., participate in  evaluating and selecting grantees; and ensuring grantee payment; and monitoring (including field visits), reporting, and evaluating results. S/he assists the NGOs in monitoring their progress against the plans, tracking expenses against their budgets, and generating required reports with in the agreed deadline. S/he works closely with the Local NGOs and Associations grant officer and grantee finance staff.

Reports To:    Regional Program Manager

Responsibilities:

·      Assist in developing or adapting formats, procedures, and regulations to be used for formulating, executing, monitoring, and closing grants according to USAID/CDC regulations.

·      Document the process by which NGOs are selected for awards and notify applicants and other stakeholders of awards granted.

·      Where appropriate and needs are identified, assist grantees in developing work plans, monitoring progress, tracking expenses, preparing reports, and facilitating grantees’ compliance with the terms of their agreements.

·      Update for grantees as and when there is new rules and regulations issued by the donor and follow up its implementation

·      Conduct field visits to monitor grantees and provide on-site support, as needed.

·      Collaborate with staff to assist in developing and revising mechanisms for making payments and monitoring/reporting financial performance.

·      Ensure that these activities are in accordance with USAID /CDC guidelines and other guidelines established in the Agreement

·      Revise and contribute to the grants management manual, materials, and resources. Administer the grants according to criteria and guidelines set forth by USAID/CDC, stated in the contract (and associated waivers letters and documents) and the grants management program manual and guidelines.

·      Review grantee monthly financial reports and follow up transfer of funds from Baltimore. 

·      In collaboration with Grants Finance Officer of sub grantees, review monthly grantees’ invoices, process invoices, and update grant binders and databases as appropriate.

·      Provide technical assistance, training and/or mentoring to the grants finance officer of sub grantees, NGOs, and others as assigned.

·      Ensure compliance to USAID /CDC standard provisions are met by grantees activities.

·      Provide technical support to sub grantees in improving financial systems and reporting under sub agreements with Jhpiego

·      Follow up modification of agreements from Baltimore as and when necessary and update the file

·      Attend meetings organized by Jhpiego and grantees

·      Review payments before payment is effected and Quick books

·      Other tasks assigned by the supervisor 

Required Qualifications

·         Bachelor of Commerce in Accounting or related field

·         At least four years of experience in an NGO environment

·         Relevant experience in grants management and financial/operational systems preferred.

·         Substantial experience implementing USAID-supported projects and knowledge of USAID regulations and procedures strongly preferred.

·         Excellent organizational, coordination, communication and interpersonal relationship skills required.

·         Experience working with and providing technical assistance and training to NGOs preferred.

·         Computer literacy and very good knowledge of Excel, Ms-Word and other Accounting application package Quick book is an advantageous

·         Sound experience in auditing

·         Fluency in English and Kiswahili (written and spoken)

Abilities/Skills:

·         Excellent communication and interpersonal skills to work in a multi-disciplinary team setup

·         A very good experience in auditing and grant management

·         Flexible and ability to work under pressure

·         Willingness to travel in-country as required.

·         Good report writing, communication and presentation skills both written and oral.

·         Good interpersonal skills and demonstrates high integrity.

______________________________________________________________________________

Procurement Officer 4 positions, [Iringa – 1, Njombe – 1, Mbeya – 1, Mwanza – 1]

Reports to:  Regional Program Manager

Position Overview: The Procurement Officer will coordinate all the procurement activities for Sauti-TZ program in the respective regions. S/he will contribute immensely to the development of procurement plans. S/he will implement and maintain sound procurement system following the organization’s procurement policy and procedure to ensure the integrity, smooth running and effective performance of Jhpiego Tanzania Program. S/he will provide technical assistance to sub-grantees on procurement process and support them in developing improvement plans.

Responsibilities:

·         Ensure Purchase Requests are adequate, clear specific and complete.

·         Check quality and availability of requested items and collect proforma accordingly.

·         Ensure all steps involved in procurement process -  distribution of quotation requests, collection of proforma invoices, delivery of Purchase Orders, collection of goods, obtaining Goods Receiving Note’s, and final submission of GRNs and receipts to Finance

·         Prepare analysis of bids, compile bid documents for review by the purchasing committee, and assist in setting selection criteria.

·         Maintain and update Purchase Register and ensure that requests for quotations, bid analysis, etc. are prepared according to Jhpiego Tanzania’s procurement standards.

·         Maintain an up-to-date vendor list of classified suppliers e.g. stationery, hardware, tools, furniture, equipment etc. and make it available upon request.

·         Regularly update (bi-annually) suppliers’ price data and refer to same in support of finance & operations procurement analysis, & budgeting.

·         Prepare payment requests and follow up on collection/delivery of checks where relevant

·         Work with Finance Unit to process settlement of all invoices received from vendors.

·         Ensure that itemized documentations (copy of vouchers, invoices, receipts, purchase requests, purchase order, receiving notes, etc.) are established and maintained for each purchase.

·         Ensure timeliness of shipments of equipment and educational materials in close coordination with other divisions within Jhpiego (or others as appropriate).

·         Clear any shipments from customs or any other government body in collaboration with Jhpiego Tanzania appropriate staff.

·         Keep documentation related to procurement of VAT exempted goods and services including follow up of exemptions and other official documents.

·         Keep documentation related to donation/hand over of materials to third party. Give a copy of such documentation to finance for necessary adjustments on asset records

·         Build the capacity of sub-grantees on procurement and supplies/equipment management

·         Perform any other related  duties as assigned by immediate supervisor

Qualifications and Requirements:

·         Bachelor Degree in purchasing and supplies management or other related field  with adequate experience in Procurement/Logistics or related field

·         At least three years  with the same positions of increasing responsibility with Procurement, clearing from customs  and purchasing

·         Experience with NGO Sector  and  US government-funded NGOs is a plus,

·         Computer literacy and ability to use especially Microsoft office and other related software 

·         Knowledge of procurement and administrative systems

·         Excellent management, supervision/mentoring and organizational skills

·         Ability to travel within Tanzania up to 30% of time.

·         Understanding of and experience with USAID regulations and Tanzanian laws governing procurement and purchasing

·         Able to negotiate with tact and diplomacy

·         Demonstrate understanding of  value for money of goods and services available in the market for purchasing

·         Excellent written and oral communication skills in English and Kiswahili

Abilities/Skills

·          Excellent communication and interpersonal skills to work in a multi-disciplinary team setup; ability to establish and maintain effective working relationships

·           Self-management is necessary (i.e. motivation, dealing with pressure, adaptability), as is the ability to project a professional, consistent image. .

·          Ability to work in a complex environment with multiple tasks, short deadlines and intense pressure to perform

·          Ability to work proactively, organize and manage own work and assist others to do the same

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Program Coordinator 5 positions, [Iringa – 1, Njombe – 1, Mbeya – 1, Mwanza – 1 and DSM – 1]

Position Overview: The Program Coordinator will assist in all the logistics and operations in relation to the development, implementation, management, monitoring and evaluation of activities implemented by Sauti-TZ. These will include, development of work plans, compilation of reports, initiating the procurement process of various supplies and equipment, liaising with central and local government stakeholders, CBOs, Community Leaders, Community Health Workers, KVP-groups and other regional stakeholders in various program implementation activities. In addition to supporting and coordinating daily work of the managers, the incumbent will help to effectively manage communications with staff and other stakeholders in consultations with respective managers. The incumbent will also be responsible for supporting the Project Assistants to organize all meetings and workshops, prepare activity budget, initiating the procurement process for various program supplies and equipment in alignment with the Jhpiego policies.

Reports to:  Dar es Salaam-based position reports to the Chief of Party, and the other 4 regional positions report to the Regional Program Manager

Responsibilities: 

·         Provide program support to the Chief of Party; including helping prepare proposals and budgets.

·         Support the Deputy COP with a central project filing system ensuring integrity of official documents including correspondences with the Ministry, donor and other partners.

·         Support the Deputy COP and other managers to keep track and ensure access to of MoUs and other documents for project collaborations

·         Collect minutes and reports of the project’s Progress Meetings for documentation and follow-up

·         Archive primary project records and related events, meetings, press releases and other technical and implementation documents

·         Manage the project Resource Library, keep copies and maintain the list and quantities of publications produced under the project, including the distribution plan

·         In consultation with the project management, conduct regular update of partners and stakeholders contacts list and make it available to staff.

·         Assist technical staff in the regions to prepare financial forms to advance/reimburse funds for on-going activities.

·         Assist to review process and reconcile payment documentation from trainers, program, technical and management staff as well as from consultants.

·         Provide support in analysis of reports received from field sites, including financial reports.

·         Compile program information and statistics for use the regional offices, including updating TIMS at least quarterly.

·         Liaise with project consultants to facilitate arrangement for office space, secretarial assistance, special equipment, etc.

·         Travel as appropriate to program sites to assist in program logistics, including financial arrangements, equipment and supply coordination and travel arrangements.

·         Order training materials in coordination with the team leader and ensure that training materials and supplies reach training sites in a timely manner.

·         Help ensure that required technical and administrative reports are submitted in a timely way.

·         Assist with organization of meetings, field visits, and other activities.

·         Assist with other programmatic and administrative duties as required.

·         Assist in preparation of monthly, quarterly and annual work plans.

·         Assist with gathering technical updates for program planning, training, components of evaluations and other studies on related programs.

·         Facilitate training /capacity development of ministry and other partner staff

·         Assist in the development of materials to include formatting, typesetting, content flow and finalization of the document ready to print

·         Support sub-grantees in program and financial management of Sauti-TZ programs

Required Qualifications:

·         A basic University degree in Social sciences or a health related field is required; and additional Post graduate certifications are an added advantage.

·         Academic degree in public health, sociology, community development, or other relevant field.

·         3 - 5 years of work experience in a voluntary, public, private sector or NGO. 

·         Self-management is necessary (i.e. motivation, dealing with pressure, adaptability).

·         Ability to communicate effectively, instilling trust and confidence.

·         Ability to handle a variety of different assignments sometimes under pressure of deadlines. 

·         Be cooperative, competent, hardworking, flexible and dependable.

·         Excellent interpersonal skills, inspiring teamwork and motivating fellow team members, consultants and partners to achieve results.

·         Ability to work in a complex environment with multiple tasks, short deadlines and intense pressure to perform.

·         Excellent written and oral English and Kiswahili skills

Abilities/Skills:

·         A broad variety of programmatic, administrative, financial, and computer skills (including Word Access, PowerPoint, and Outlook), which may need to be acquired through very quick learning.  

·         Experience in team working and multi-cultural staff.

·         Excellent organizational skills

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Program Assistant 5 positions, [Iringa – 1, Njombe – 1, Mbeya – 1, Mwanza – 1 and DSM – 1]

Position Overview: To provide activity planning support and activity implementation support Sauti-TZ Program activities, including workshops, trainings, conferences, field surveys, project assessments, meetings etc.

Reports To:   Program Coordinator

Responsibilities:

v  Project Activity Planning:

·         Coordinate closely with the project and finance teams in the planning of Sauti-TZ program activities.

·         Participate in periodic work planning meetings and activity planning.

·         Track with project teams the project workplans and status of activity implementation,

·         Work with the program and finance team in developing activity budgets and project activity advance requests,

·         Identify and books venues for activities,

·         Prepare and dispatch participant and trainers invitation letters,

·         Confirm participant and trainers attendance,

·         Arrange transport, sources training materials and supplies, request audio visual equipment etc. 

v  Project Activity Implementation:

·         Coordinate closely with the project and finance teams in the implementation of Sauti-TZ project activities.

·         Ensure appropriate setup of the training hall and audio visual equipment,

·         Oversee provision of  conference services by the training centres,

·         Ensure availability of refreshments, manage disbursement of funds for participants costs with finance team oversight,

·         Coordinate with the finance team payments to vendors, reconcile and liquidate activity advances, provide secretarial support to project events and carry out all other logistical tasks to ensure that activities are well organized.

v  Meeting Coordination:

·         Coordinate project meetings, develop meeting agendas, invite and remind attendees,

·         Take and distribute minutes, track agreement points and action plan items and send out reminders on due items.

v  Travel Planning:

·         Manage travel arrangements for the project team members.

·         Prepare TAR’s, make airline reservations and purchase tickets, arrange for adequate travel insurance,

·         Request vehicle if road transport is to be used, arrange hotel reservations, airport transfers, air ticket re-confirmations, reconcile travel advances by completing necessary forms,

·         Coordinate traveler return of unutilized travel amounts, submission of trip reports and other deliverables.

·         Prepare and submit quarterly travel reports. 

v  Document Management:

·         Draft, edit, copy, package and dispatch project documents, training materials and correspondence.

·         Assist in compiling quarterly and annual project progress reports.

·         Assist program teams with laying out and editing of presentations using PowerPoint.

·         Ensure necessary approvals are obtained before publication.

v  Report Management:

·         Compile and maintain an up-to-date inventory of all project reports and documents including monthly, quarterly and annual narrative reports, activity reports, trip reports etc.

·         Track all due reports and deliverables and send out reminders to staff.

·         Ensure usage of the designated reporting formats.

·         Ensure adequate review, feedback, distribution and filing of the deliverables.

·         Disseminate reports in a timely manner and according to project dissemination plans.

v  Central Filing System:

·         Establish and maintain a central filing system for the project, both electronic and hard copy, ensuring integration of individual’s maintained files and the central files.

v  Resource Centre:

·         Establish and maintain a mini-resource centre for the project, gathering and properly cataloguing project information and other relevant resources.

v  Enquiry Management:

·         Together with the team , respond to miscellaneous requests for project information

·         Assume other duties as assigned by the supervisor to ensure smooth project implementation.

Specific Qualifications:

·         Degree in social science or related degree; or Advanced Diploma  with a good pass in English.  Secretarial training and office management skills highly desirable.

·         Demonstrated basic accounting skills with experience in petty cash management.

·         Ability to work in an efficient and prompt manner in areas of correspondence, logistics for local and international travel, filing, and record-keeping.

·         Professional, courteous, and pleasant personality; excellent interpersonal skills.

·         Experience working in a busy office; ability to handle multiple tasks with minimum supervision and deal with pressure.

·         Excellent written and oral communication skills in English and Kiswahili

·         Excellent organizational skills

·         Availability and willingness to travel up to 30% time

FOR ALL POSITIONS - Tanzanian nationals who have previous experience working with an international organization are preferred.

Jhpiego offers a competitive package to the selected candidate in line with salary history, academic qualifications and relevant experience. If you feel you are the right candidate, apply in confidence, indicating the post and the region of reference which you are applying for on top of the envelope.

Please include your up-to-date CV with three contactable professional references, application letter and your salary history. Applications which do NOT include ALL of this information will NOT be considered.  The application to be addressed to: Senior Human Resource  Manager, Jhpiego/Tanzania, Plot 72, Block 45B, New Bagamoyo road, Victoria – PO Box 9170 Dar es Salaam, Tanzania or through email HRTZ@jhpiego.net  Please note that, only shortlisted candidates will be contacted. Closing date is Monday March 2^nd, 2015 at 5.00pm

Credits to JG for sharing